Overview
A workspace is a set of information that is shared with a specific group of people. For instance, you might have a workspace that you share with one group of people that holds information about customers, another workspace that you share with a different group of people that holds information about employees, and a third that you share with yet others that contain information about your marketing activities.
Each workspace consists of elements such as members, forms, fields, and filters. The below list identifies how many of each element you are able to have in a single workspace.
Workspace Limits
We have set default limits on certain aspects of each workspace within Zengine to assure solid performance. These limits are as follows:
| Feature | Limit | Notes |
| Plugin | 25 | |
| Workspace Members | 50 | |
| Workspace Roles | 20 | |
| Forms using Custom Permissions | 30 | |
| Forms in a Workspace | 200 | |
| Fields within a Form | 200 units | More on units here |
| Filters per data view | 10 | |
| Statements for a Single Filter (AND - OR) | 10 | |
| Records in 1 Form | 500,000 | |
| Records that can be Imported at 1 Time | 2,000 | |
| Folders in 1 Form | 60 | |
| Form Groups | 40 | No limit to number of forms within a form group |
| Records per Page in Data View | 100 | |
| Child Forms (linked to a Parent) | 50 | |
| Summary Fields per Form | 30 | |
| Summary Fields Linked Together | 5 | |
| File Size for Uploads | 1GB; 1 minute upload time (100-150mb range) |
Depending on how stable/fast your internet connection is, the file size will vary. However, a timeout is expected after 1 minute. |
| Checkbox & Dropdown Values | 1,000 Values | A Value and Label count as 1 option. |
| Field Values Characters | 128 | Characters available to create each value/label option |
| Columns per data view | 100 Columns | |
| Data views per workspace | 60 | |
| Bulk Email recipients | 25,000 | Contact Support if you have more than 25,000 recipients |
| Character Limit in Calculated Fields | 1200 | |
| Total Stage (forms) per Submission Portal | 20 | |
| Total Steps (forms) per Stage in a Submission Portal | 7 | |
| Total displayed submissions in a multi-submission Submission Portal | 200 |
Once your number of forms exceeds what can fit in the tabs across the data view of your workspace, you can use the dropdown and search feature to locate a form.